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  QuicDoc® and Office Therapy® E-Newsletter

From the desk of James B. Miller, Director of Compliance and Quality Control

Autumn is here in the Mid-Atlantic area. This time of year is always refreshing as the temperatures drop and the leaves bring us all of the vibrant colors of the season.

This season also marks the time when we start looking ahead to next year. We'll spend time and effort pulling together the necessary figures to forecast budget expenditures and to plan our major decisions for the year ahead. Planning is a necessary and crucial part of all growing enterprises, even more so as we find ourselves in the midst of a time of economic and political upheaval.

Whether you are a solo practitioner or a large facility, you need information in order to plan. Business Intelligence (BI) is the buzzword for today and rightfully so, for without the right information, Business Intelligence decisions have to be made based on feelings and suppositions instead of facts.

Call us today to find out how we can help you get to the information you need to make thoughtful decisions about the future. With our many years of experience in the behavioral and mental healthcare fields we stand ready to partner with you.

  DocuTrac, HIPAA, and Business Associate Agreements

HIPAA regulations require customers who take advantage of DocuTrac’s live help, or who need to send their database to our Support Department, sign a Business Associate Agreement (BAA).
If we have not received a signed BAA from you, please click here
for DocuTrac’s BAA.

If you prefer, you can email or fax DocuTrac with an existing BAA that you are already using in your practice or agency.

Once signed you may fax the BAA to (888) 415-7939 or email to sales@quicdoc.com. Please include your fax number so that we may send a signed copy of this agreement to you.

HIPAA Privacy Authorization Form

Each instance of support involving the viewing or transfer of Protected Health Information (PHI) can be authorized by completing an on-line authorization form.

Click here to access the form.

  How to Avoid Collections

More and more practices are getting stuck or have to enlist the services of a collection agency for payment of services.

Office Therapy Billing Service has some helpful hints that just may help you get paid in a timelier manner.

Click here for advice on how to talk to clients about their financial responsibilities.

  Credit Card Processing for Office Therapy®

Office Therapy Credit Card Processing, available through our partnership with TransFirst®, offers a great rate with personal service and the convenience of an integrated billing system. From within Office Therapy you can process credit card and ACH payments. Click here to learn more.

For new customers who enroll in the program or for existing customers of
TransFirst: From now until the end of the year, you may qualify for
FREE Discover Card processing with TransFirst® for one full year!

Contact the DocuTrac Program Team at DocuTrac@TransFirst.com
for more information or to ENROLL TODAY!

  Backup - It's Important!

When disaster strikes are you ready? Do you have that constant nagging suspicion that if a disaster were to occur you would not be able to find your backup files much less restore them? 44% of all important data loss is the result of a failed hard drive.

Backup your databases correctly then regularly copy the backup files to a storage drive. Create a log that you can use to make sure this is done and as a reminder for you to DO IT! For more information on how to do this in QuicDoc and Office Therapy check out this web page.

  On Target for the 5010 E-File Filing Deadline

For our Office Therapy Standard Edition Users: We are on target for the 5010 Standards which will be included in the Office Therapy Professional Edition only.

If you are using the Standard Edition of Office Therapy and wish to maintain the ability to electronically process your claims after January 1, 2012, please call 800-850-8510 and ask about upgrading today. We will be happy to assist you.

  EMDR Note Content Now Available in QuicDoc® Pro

EMDR (Eye Movement Desensitization and Reprocessing) is an integrative psychotherapy approach that has been extensively researched and proven effective for the treatment of trauma.

EMDR is a set of standardized protocols that incorporates elements from many different treatment approaches. To date, EMDR has helped an estimated two million people of all ages relieve many types of psychological stress.

If your practice includes EMDR as a treatment, we now offer EMDR content to help you build your notes. Please call our Sales Department to find out how you can add this EMDR content to your QuicDoc Professional Software at 800-850-8510.

  Important: IRS Mandate for Credit Card Processing

At the beginning of the 2011 tax year IRS Section 6050W went into effect for all businesses that accept credit card, debit card or ACH payments and for the third-party institutions that provide card processing - including all merchant service providers.

This new IRS mandate requires all merchant services providers such as TransFirst® to validate and report back to the IRS their client's business tax identification number and all revenues associated with their merchant processing account beginning January 2011. This is an industry-wide mandate.

Your entities’ Legal Name and Tax-ID must match the W9 information recorded in the IRS database. The Legal Name and Tax-ID information must be validated against this data. In other words, if the Legal Name on file with TransFirst doesn't match the Legal Name on your W9 form then your Tax Payer ID is not validated. This could subject you to fines, penalties and withholdings established by the IRS in January.

There is an easy online form for you to use to validate your Legal Name and Tax-ID, which you can access at www.w9validation.com.

  QuicDoc Enterprise: Did you know?

Did you know that you can adjust entries in our spell check Custom Dictionary?

Go to the Setup menu and choose Custom Dictionary. You'll see a list of words that have been added to the dictionary.

You can add new words here, or remove any accidental additions to the list. When finished, click on Save from the File menu, then close the window.

For any questions, please call our
Enterprise Support Department at 888-206-1270.

  Notable Quote

Faith is taking the first step even when you don't see the whole staircase.

Martin Luther King, Jr.


Phone: 800-850-8510
Webpage: http://www.quicdoc.com
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