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• System Requirements
• What’s NEW in Version 7.5

Office Therapy automates the billing process. It centralizes your data. It tracks all your charges, payments, and managed care transactions, and generates client and financial reports.  Produce client and insurance bills including HCFA 1500s. Office Therapy generates HIPAA compliant 837 files for filing claims electronically.

Find out what our customers are syaing about our software.

 About the CMS 1500 Claim Forms

Electronic Prescribing: A subscription, internet based system is available within Office Therapy which allows for true electronic connectivity between your practice and the pharmacy, enabling you to exchange prescription information directly, computer to computer. Now you can quickly and easily send prescriptions and respond to refill requests.
Click HERE to find out more.

Flexible, User Friendly Features in Office Therapy Include:

Data Capture and Management
Transaction Processing
Billing
Insurance Filing
Electronic Filing
Managed Care
Management Reporting
Scheduling

Office Therapy’s unique customizable features puts the information you need at your fingertips.

Office Therapy captures and organizes standard information about your practice, including your clients, providers, insurance companies, responsible parties, managed care contracts, and various types of transactions (charges, payments, etc.). In addition, User Defined Fields allow you to customize Office Therapy  to support your operation's data requirements, rather than the other way around.  If there is specific information you need, you can create custom lists that include user defined fields at the client, provider, and insurance company levels. Once defined, these fields become available to Office Therapy windows and reports. Office Therapy also give you the flexibility to export data in your lists to Excel™, or to save as HTML, PDF, or RTF files and open in Word to support custom reporting.

Transaction Processing - How it works

Charge and payment transactions are posted to the client ledger and allocated to one or more responsible parties. An unlimited number of parties can be set up for each client. As payments are posted they are automatically allocated against all open charges using a FIFO (first-in-first-out) algorithm. You can accept this allocation, or specify your own.

Office Therapy comes preloaded with a set of charge and payment transaction codes that can be customized.

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Office Therapy's billing wizard simplifies the billing process.

Billing statements can be produced at any time, although they are typically produced on a periodic (e.g., monthly) basis.  Each time you start the billing process, a series of "billing experts" assist you in making selections to control the process. The billing experts control every facet of the billing process, including: type of billing cycle (full cycle, reproduce a single bill, or produce a walk-out statement); end date for the billing cycle; client and provider selection criteria; billing statement sort order; information that appears on billing statements; return address options; automatic interest calculation; and customized billing statement messages. 

Billing statements can be printed either on plain 8 1/2 X 11 paper or on standard windowed billing statement forms.

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Whether you file electronically or paper-based, Office Therapy streamlines the insurance fling process.

Insurance filing can be done at any time. "Insurance filing experts" assist you in the process including: HCFA paper-based filing; HIPAA Compliant 837 electronic filing; filing for secondary insurance; and resubmission. Submission and resubmission are based on user-defined parameters including client, provider, insurance company selection criteria, and sort order.

Office Therapy comes with a powerful suite of management reports that support the insurance filing and billing processes.  Two of the key management reports are the Payment Gap report and the Overdue Payment report.  The Payment Gap report and Overdue Payment report facilitate the resubmission of unpaid insurance claims on a timely basis to ensure that reimbursement occurs.  The Payment Gap report identifies "payment gaps". A payment gap occurs when a payment is received and allocated to a charge that is newer than an earlier unpaid charge. The Overdue Payment report identifies payments that are "overdue" based on user-defined criteria.

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Office Therapy has been Certified HIPAA Compliant for Electronic Filing.

Electronic filing is supported mainly through Gateway EDI, and through CareVu,  THIN, and EDI Healthcare, as well as other clearing houses. Insurance and Managed Care Payer lists are posted on their web sites. Office Therapy generates HIPAA Compliant 837 electronic files that are submitted to your chosen clearing house.

 Learn about the advantages and how to file electronically using Office Therapy

Monitor and manage your managed care contracts.

You can specify the number of visits, authorized procedures, a "from date" and a "to date", and the status (active or inactive). When new charges are posted to the client ledger, the right managed care contract is automatically identified (more than one managed care contract can exist for a client), the number of visits under this contract is incremented, and the number of available visits under this contract is decremented.

Office Therapy’s reporting tools identify expired contracts as well as contracts that are about to expire, all based on user-defined parameters.

Management Reporting

Office Therapy generates over 30 customizable reports. You can change the sort order, modify filter criteria, and add and remove data from report formats. Reports can be exported to Excel™, or saved as HTML, PDF, or RTF files and opened in Word to produce your own custom reports using your favorite office productivity tools.

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